General Information

Arrival

Pricing

Payment Options

Lunch Options

Reservations

Changes or Cancellations

Student and Chaperone Guidelines

Arrival

The School & Youth Group Reservations office, located in the Visitor Center, provides a separate reception area, ticketing window and restroom facility for group guests to gather comfortably before beginning their visit. Please plan to arrive 15 minutes prior to your tour start time. Just outside the Group Visits office is free parking for buses, as well as a bus driver's lounge for resting.

Pricing

Guided Student Rate: $5
Self-guided Student Rate: $3

Group programs require a minimum of 15 guests to receive the group rate. Chaperones and teachers accompanying groups within the required 1:10 ratio are FREE. Any additional adults will be charged at the adult group rate of $12.00. Prices are subject to change without notice.

Payment Options

Full payment is due by cash, check, or charge on the day of your visit. Please consolidate all monies into one payment. All guided tours require a minimum of 15 guests. Tours can be arranged for fewer than 15 guests, but the full fee for 15 will be charged.

Lunch Options

Student Boxed Lunches are available through The Terrace for $5.00 per student - includes choice of sandwich, snack and beverage. Please reserve your boxed lunches through the Group Sales office.

Brown Bagged Lunches should be clearly marked with the student's name, class, and school.  All lunches should be consolidated into large boxes or bags.  Longwood staff will transport lunches to the designated location within the gardens.

Picnic Area featuring 70 picnic tables, grills, restroom facilities and ample parking in the shade of tall trees is available mid-April through the Christmas season (weather permitting). Although the picnic area is adjacent to the Gardens, it is outside of the main entrance. School groups utilizing this area will need to drive a short distance and are encouraged to plan accordingly. Longwood cannot guarantee an alternative location due to inclement weather.

Reservations

Reservations are required for all guided school visits at least 3 weeks in advance.

Please call:
Longwood Gardens
School & Youth Group Reservations office
610-388-5210
e-mail: k12@longwoodgardens.org (for information and inquiries)
Download Reservation Request Form

Please note: registrations will be made on a first come first serve basis.  In the event that we cannot accommodate your group, a Group Sales Associate will contact you between the hours of 7:00 am to 5:00 pm.

After processing your reservation, a confirmation will be mailed to you. As soon as you receive it, PLEASE READ CONFIRMATION TO BE SURE IT IS CORRECT. If there are any changes, please contact us as soon as possible.

Changes or Cancellations

Please call 610-388-5210 as soon as possible if you need to increase or decrease the size of your group, or to cancel for any reason.

Student and Chaperone Guidelines

Students

To ensure the best experience for your students, please review the following guidelines.

• Please prepare your students to be divided into groups of 15; each group will stay with a Longwood guide, and should have at least one chaperone.
• All guided tours are walking tours. Dress comfortably for active outdoor learning. Please wear clothes that are weather appropriate and shoes that provide support and protection, for example sneakers or hiking boots. 
• Please limit the use of cell phones and audio equipment (including iPods, MP3 players and portable electronic games) while on tour.
• Food and beverages are not permitted inside the Gardens.

Chaperones

Chaperones are a key component to a successful school field trip. Longwood requires a student to chaperone ratio of 10:1.  It is important to keep them informed about the day’s events, lunch plans, meeting locations, and departure time.

• Please keep your group together at all times.
• Assure your group behaves appropriately and resolve any discipline issues that may arise.
• Assist students who have an emergency.
• Know how many children there are in your group and learn their names.
• Do a head count from time to time, especially when moving through the conservatories.
• Please have teacher contact information in case of emergency.